Meeting Minutes
October 20, 2011
The monthly meeting of the City of Hornell Industrial Development Agency was held on Thursday, October 20, 2011, at 3:00 PM, at 40 Main Street, Hornell, NY.
PRESENT
Samuel Nasca, Chairman
George Prete, Vice Chairman
Shawn Hogan, Treasurer
David Parmley, Asst. Treasurer
Joseph Foreman, Secretary
ABSENT
None
ALSO
James Griffin, CEO, Executive Director
Wanda White, Administrative Asst.
William Dugan, Reporter WLEA
John Dagon, Agency Attorney
Chairman Nasca called the meeting to order at 3:00 PM. Secretary Joseph Foreman, made a motion to accept the 9/30/11 minutes as presented. Motion was seconded by Dave Parmley to accept the minutes as presented. Carried All.
Treasurer Shawn Hogan presented the audited financial report for the month of September 2011. A motion was made by David Parmley, seconded by George Prete to approve the financial report as presented. Carried All.
AUDIT COMMITTEE
George Prete, Chairman of the Audit Committee, stated that the Committee met on October 20, 2011 and approved bills in the amount of $389,496.70. A motion was made by Shawn Hogan, seconded by Dave Parmley, to approve the actions of the Audit Committee. Carried All.
PERSONNEL COMMITTEE
Mayor Hogan, Chairman of the Personnel Committee stated he had nothing to report.
GOVERNANCE COMMITTEE
Samuel Nasca, Chairman of the Governance Committee, stated that he had nothing to report
CEO'S REPORT- Chief Executive Officer James Griffin reporter their was a NYSEDC meeting to be held in Buffalo next week –Tuesday,and Wednesday and he would be attending. He also suggested a meeting schedule for the Agency as follows:
11/18/11 – 3:00 PM
12/15/11 – 5:00 PM Christmas Party 6:00 PM
1/18/12 - 1/19/12 – 5:00 PM (Retreat with attorney on 1/18/12
Griffin stated that the BARS would be going out this month and stated we still had 68 businesses in the Empire Zone.
TRIKEENAN - Executive Director Griffin stated that we had received a financial assistance application from Trikeenan. Project Review states that basically the assistance would be in the form of a sales tax exempt letter for $60,000 for additional machinery and materials. A motion was made by Shawn Hogan seconded by David Parmley to assist Trikeenan through sales tax exemption. (See Project Review and cost.) The Resolution was duly put to a vote on roll call, which resulted as follows:
Samuel Nasca -Yea
Shawn Hogan -Yea
David Parmley -Yea
George Prete-Yea
Joseph Foreman-Yea
The Resolution was thereupon duly adopted.
Trikeenan Tileworks has notified the Agency that repairs needed to be done in the building from settling which had occurred in the office area. This does not affect the structural part of the main manufacturing building. Fixing the settling will cost $15,000. A motion was made by Shawn Hogan, seconded by George Prete to fix the settling in the Agency's building for no more than $15,000. The motion was duly put to a vote on roll call, which resulted as follows:
Samuel Nasca- Yea
Shawn Hogan-Yea
David Parmley- Yea
George Prete - Yea
Joseph Foreman-Yea
The Resolution was thereupon duly adopted.
EPX (Electrical Power Worx) 18 N. MAIN STREET – Griffin stated we had received an application for financial assistance from EPX. (See Project
Review and Cost Benefit). EPX will be leasing 12,000 sq.ft of CHIDA'S building at 18 N. Main Street. EPX will manufacture energy storage equipment. Sales Tax Exemption would be up to $27,000 for equipment and supplies. EPX would have a 5 year lease with option to buy. A resolution presented to the Board to accept the agreement between the Agency and EPX was made by Dave Parmley, seconded by George Prete. The Resolution was duly put to a vote on roll call, which resulted as follows:
Samuel Nasca- Yea George Prete- Yea
Shawn Hogan- Yea Joseph Foreman- Yea
David Parmley Yea
The Resolution was thereupon duly adopted.
Griffin stated that NYSEG would update electrical lighting in the Agency's 18 N. Main Street Building. He said NYSEG would pay up to $5300 and asking the IDA to share the expense to update the lighting. A motion was made by Hogan, seconded by Parmley to sign a contract with NYSEG and pay up to $3500 to update the lighting in the building.
The motion was duly put to a vote on roll call, which resulted as follows:
Samuel Nasca Yea George Prete Yea
Shawn Hogan Yea Joseph Foreman Yea
David Parmley Yea
The motion was thereupon duly adopted.
Griffin also stated that the Agency needed to make necessary repairs and upgrades to the Agency's 18 N. Main Street Building. The heating system and bathrooms needed to be renovated. He stated he had received low bid of $22,000 for replacing cement floor which had deteriorated as well as upgrading electrical service and new loading dock door and $30,000 to install new heating system and two handicap rest rooms. A motion was made by Dave Parmley, seconded by Shawn Hogan to approve the renovations at the Agency's 18 N. Main Street Bldg. up to $52,000 for necessary renovations to the Agency's Building. The motion was put before the Board and roll call was as follows:
Samuel Nasca Yea George Prete Yea
Shawn Hogan Yea Joseph Foreman Yea
David Parmley Yea
The Motion was thereupon duly adopted.
LIN INDUSTRIES – A Resolution to renew a five year lease with Lin Industries was presented. Griffin stated that Lin could terminate lease by providing 90 days notice to landlord. A motion was made by Shawn Hogan, seconded by George Prete to renew Lin's lease for five years. The motion was duly put to a vote on roll call which resulted as follows:
Samuel Nasca Yea George Prete Yea
Shawn Hogan Yea Joseph Foreman Yea
David Parmley Yea
The Motion was thereupon duly adopted.
ALSTOM – Griffin stated that Alstom had contacted the Agency regarding the deteriorated conditions of the windows on the South side of the Main shop owned by the Agency. Also 54 windows on the Depot Building need repairing on the inside and out. Griffin said he had three bids and the lowest being $150,000 to repair the windows. A motion was made by Dave Parmley, seconded by George Prete to authorize the $150,000 low bid for fixing the interior of the windows in the interest of safety. The motion was put before the Board and resulted as follows:
Samuel Nasca Yea George Prete Yea
Shawn Hogan Yea Joseph Foreman Yea
David Parmley Yea
The motion was thereupon duly adopted.
COPIER – Griffin presented a buyout cost of the color copier that the Agency has been leasing each month. The buyout is $3,243.40. A motion to purchase the color copier by the Agency was made by Dave Parmley, seconded by Shawn Hogan. The motion was duly put before the Board, which resulted as follows:
Samuel Nasca Yea George Prete Yea
Shawn Hogan Yea Joseph Foreman Yea
David Parmley Yea
The motion was thereupon duly adopted.
There being no further business, the meeting was adjourned at 4:00 PM upon motion by Shawn Hogan, seconded by Dave Parmley. Carried All.
Respectfully Submitted,
Joseph Foreman, Secretary
