Meeting Minutes
March 26, 2009
The monthly meeting of the City of Hornell Industrial Development Agency was held on March 26, 2009, at 5:50 PM, at 40 Main Street, Hornell, NY.
PRESENT
Samuel Nasca, Chairman
Shawn Hogan, Treasurer
Dave Parmley, Asst. Treasurer
ABSENT
George Prete, Vice Chairman
Joseph Foreman, Secretary
ALSO
James Griffin, CEO
Wanda White, CFO, Administrative Assistant
Bob Clark, Reporter, Evening Tribune
John Dagon, Attorney
Chairman Nasca opened the meeting at 5:50 PM. In absence of Secretary Joseph Foreman, Shawn Hogan presented the minutes of the 01/22/09 meeting. A motion was made by Dave Parmley, seconded by Shawn Hogan to approve the minutes as presented. Carried All.
Treasurer Shawn Hogan presented the financial reports for the months of February and March 2009. A motion was made by Dave Parmley, seconded by Shawn Hogan to approve the financial reports as presented. Carried All.
Mr. Griffin noted that the Board does receive monthly minutes and financial reports as well as budget vs. actual reports in advance and reviews them before the meeting. He also stated that the Audit Committee does sign off on all invoices. Mr. Nasca stated he had asked Jim Rahmlow to attend the next meeting to explain how their firm is involved in the preparation of IDA financial statements and bank reconciliations.
AUDIT COMMITTEE
In absence of the Audit Committee, Chairman Sam Nasca stated that the Audit Committee met in February and approved bills in the amount of $59,305.67 and again 03/26/09 for the month of March in the amount of $282,381.44. A motion to approve actions of the Audit Committee was made by Shawn Hogan, seconded by Dave Parmley. Carried All.
PERSONNEL COMMITTEE
The Personnel Committee Chairman Shawn Hogan reported that James Griffin had signed a contract with the Agency and is now a consultant. The IDA will reimburse him for reasonable expenses in conjunction with his performance of IDA duties. The contract can be cancelled with a 30-day notice from either party.
GOVERNANCE COMMITTEE
Chairman Samuel Nasca reported that Griffin, Parmley, Hogan, and he attended a training session at the Washington Summit in March. He also informed the Board of the new legislation for IDA reform in both houses of the Legislature. It is anticipated that both houses will bring this up to their relative committees. Nasca said in exchange for IDA Reform with modifications, he expects the civic facilities bill would also be passed.
CEO’S REPORT
South Yard Switch – Griffin informed the board that he was notified today by the NYSDOT reminding the Agency that the switch in the South Yards had to be installed this year or the funding would no longer be available. If no contract by July 1, 2009 from Norfolk Southern and WNYP, the Agency would turn the project back over to the DOT. Griffin stated that he had a signed contract for $125,000 from them to put in the switch with 1000 feet of siding. WNYP would sell us the switch for $45,000 and Norfolk Southern will give a price to install on the run around line. Griffin stated we have track in the South Yards and could run the siding. Hogan stated we needed to clean up the area and put siding off the run around and possibly find local monies to clean up and give tourism opportunities to people in our area. Griffin said he would keep the Board informed.
The Agency had a grant from the Appalachia Regional Commission to improve a web site. The Agency went to bid on it and the Agency had to match it with $20,000 of our funds plus $5,000 in-kind. Griffin stated that he felt we should turn back the grant to NYSDOT as the web site development we need, can be accomplished for far less than $20,000 let alone $50,000. He has received a proposal from in Command Technologies and will have a formal proposal for the Board in the next 60 days.
There being no further business, the meeting was adjourned upon motion from Hogan, seconded by Parmley. Carried All.
Respectively submitted,
Joseph Foreman, Secretary
