Meeting Minutes

January 23, 2012

The monthly meeting of the City of Hornell Industrial Development Agency was held on Monday, January 23, 2012, at 10:00 AM, at 40 Main Street, Hornell, NY.

PRESENT: Samuel Nasca, Chairman
George Prete, Vice Chairman
Shawn Hogan, Treasurer
Joseph Foreman, Secretary

ABSENT: David Parmley, Asst. Treasurer

ALSO: James Griffin, CEO, Executive Director
Wanda White, Administrative Asst.
John Dagon, Agency Attorney
Andrew Poole, Reporter Evening Tribune
William Dugan, WLEA Reporter

Chairman Nasca called the meeting to order at 10:00 AM. Secretary Joseph Foreman made a motion to accept the 12/15/11 minutes as presented. Motion was seconded by Shawn Hogan. Carried All.

Treasurer Shawn Hogan presented the audited financial report for the month of December 2011. A motion was made by Joseph Foreman, seconded by George Prete, to approve the financial report as presented. Carried All.

AUDIT COMMITTEE

George Prete, Chairman of the Audit Committee, stated that the Committee met on January 23, 2012 and approved bills in the amount of $557,827.95. A motion was made by Shawn Hogan, seconded by Joseph Foreman to approve the actions of the Audit Committee. Carried All.

PERSONNEL COMMITTEE

Mayor Hogan, Chairman of the Personnel Committee stated the committee had met on January 23, 2012 and recommended extending Mr. Griffin's contract for one year. A motion was made by Shawn Hogan, seconded by George Prete to extend Mr. Griffin's contract. Carried All.

GOVERNANCE COMMITTEE

Samuel Nasca, Chairman of the Governance Committee, reported that four of the Board Members attended the Annual NYS Economic Development Council Meeting January 18 & 19th in Albany and were brought up to date on current PAAA and PARA requirements. The Board was informed on all issues that impacts this Board and operations of this Agency. A motion was made by Shawn Hogan, seconded by George Prete, to accept the Chairman's report as presented. Carried All.

EXECUTIVE DIRECTORS REPORT

Executive Griffin stated that the Agency's By-Laws had been revised to be in compliance with PARA. The By-Laws were reviewed by the Agency's Attorney. A motion to approve the amendments to the By-Laws was made by Shawn Hogan, seconded by George Prete. Carried All.

Executive Griffin also stated that the Agency had created an Audit Committee Charter and has also been reviewed by our Attorney and recommended for approval. This Charter sets the responsibilities of the Audit Committee. This will be posted on our web site. A motion was made by Shawn Hogan, seconded by George Prete to accept the Charter. Carried All.

Mr. Griffin stated that the above documents and our 2012-2013 budget is due by January 31, 2012. Chairman Nasca stated that many agencies do not do the mandates that the state requires as our Agency does. Also, each year the Agency is required to review policies and guidelines and as there is no change in the policies, a motion was made by Shawn Hogan, seconded by Joseph Foreman, to approve the review of Agency policies. Carried All.

The 2012-2013 Budget was presented to the Agency. After discussion, a motion was made by Shawn Hogan, seconded by George Prete to approve the 2012-2013 Budget. Carried All.

Chairman Nasca stated that the Board and Executive Director would be attending the IEDC Professional Development Meeting in San Antonio in January.

OLD BUSINESS

Griffin presented an estimate from Maple City Builders to complete the heating system in the Hornell Manufacturing Building. This estimate is an addition to the original proposal and is in line with MCB as low bidder. The amount is $9843.00 for two additional gas fired furnaces of 140K BTU.

Motion by Hogan, seconded by Prete. Carried All.

There being no further business, the meeting was adjourned at 10:40 AM upon motion from Joseph Foreman, seconded by George Prete. Carried All.



Respectfully Submitted,

Joseph Foreman, Secretary