September 22, 2016

A regular meeting of the City of Hornell Industrial Development Agency was held on Thursday, September 22, 2016, at 3:00 PM.

PRESENT: Samuel Nasca, Chair
George Prete, Vice Chair
Shawn Hogan, Treasurer, CFO
David Parmley, Asst. Treasurer

ABSENT: Joseph Foreman, Secretary

ALSO: James Griffin, CEO, Executive Director
Margaret Frungillo, Administrative Assistant
John Dagon, Attorney
Bill Dugan, WLEA
Jason Jordan, Evening Tribune Reporter

Chairman Nasca called the meeting to order at 3:05 PM. Chairman Nasca reported that there was a quorum for the meeting as required by the by-laws. In the absence of the Secretary, Chairman Nasca presented the minutes of the July 21, 2016 meeting. A motion was made by Dave Parmley, seconded by George Prete to approve the minutes of the 7/21/16 meeting. Carried All.

Treasurer Shawn Hogan presented the financial statements for July and August that had been e-mailed to the Board prior to the meeting for their review. A motion was made by Dave Parmley, seconded by George Prete to approve the financial report as presented. Carried All.

COMMITTEE REPORTS

Audit Committee – Chairman of the Audit committee, George Prete, reported that the Audit Committee had met on 9/22/16 and approved bills for July in the amount of $30,125.89 and $61,659.49 in August for a total of $91,785.38 from the operating account, and bills for $87,355.00 in July and $94,997.54 in August for a total of $182,352.54 from the Escrow Acct. A motion was made by Dave Parmley, seconded by Shawn Hogan, to approve the actions of the Audit Committee. Carried All.

Personnel Committee – Chairman of the Personnel Committee, Shawn Hogan, reported that the Personnel Committee had met to review the proposed budget for 2017 that has to be inputted into the Paris System 90 days prior to the beginning of the budget year. The Committee has agreed to a 5% raise for the consultant and the administrative assistant as is reflected in the Budget.

A motion was made by George Prete, seconded by Dave Parmley, to approve the actions of the Personnel Committee. The motion was put to a vote on roll call, which resulted as follows:

Samuel Nasca – Aye
George Prete – Aye
Shawn Hogan – Aye
Joseph Foreman – Absent

David Parmley – Aye

The Resolution was duly adopted.

Executive Director Griffin stated that in the 2017 budget presented to the Board is an agreement to enter into a contract with the City for $50,000 to maintain the properties owned by the Agency. The contract will be completed by the Agency's attorneys upon a resolution by the Board.

A Resolution was presented upon motion by Dave Parmley, seconded by George Prete to enter into a contract for $50,000 with the City to maintain the properties as presented in the 2017 Budget. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye
George Prete – Aye
Dave Parmley – Aye
Shawn Hogan - Abstain
Joseph Foreman – Absent

The Resolution was duly adopted.

Governance Committee- Chairman Nasca presented a resolution to adopt the Hornell Industrial Development Agency 2017 Budget as presented. A discussion regarding line items was held and a resolution was presented upon motion by Dave Parmley, seconded by George Prete to adopt the 2017 Hornell Industrial Development Agency Budget as presented. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye
George Prete – Aye
Dave Parmley – Aye
Shawn Hogan - Aye
Joseph Foreman – Absent

The Resolution was duly adopted.

A motion was made by Dave Parmley, seconded by Shawn Hogan, to approve the actions of the Governance Committee as presented. Carried All.

EXECUTIVE DIRECTOR'S REPORT

Alstom– Alstom has signed the contract with Amtrak and Griffin stated that he and the Mayor had meet with the Executives from France at Alstom last week. He further stated that he has a meeting with Alstom tomorrow with his team to discuss the formation of the Center of Excellence for High Speed Rail.

Updyke's- The contract with Uncle Mike's Market was completed and signed last Friday.

Amexstra– Griffin stated that the Building we own that Amexstra is renting is in need of repairs on the roof and frontage. A motion was made by George Prete, seconded by Dave Parmley to spend up to a maximum of $10,000 for needed improvements at 27 Bank Street. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye
George Prete – Aye
Dave Parmley – Aye
Shawn Hogan - Aye
Joseph Foreman – Absent

The Resolution was duly adopted.

St. James Hospital- Griffin reported that he had met with the attorney and St. James to offer assistance from the IDA and the IDC for the new hospital and the medical facility. The IDC can provide financing tools and the IDA can offer assistance in the form of tax incentives for materials and mortgage. A Resolution was presented by Dave Parmley, seconded by George Prete for Executive Director Griffin to explore options available to assist the hospital in building their new facility and medical center. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye
George Prete – Aye
Dave Parmley – Aye
Shawn Hogan - Abstain
Joseph Foreman – Absent

The Resolution was duly adopted.

Chairman Nasca presented the new Pilot Distribution schedule. Executive Director Griffin stated that the amounts were examined individually to ensure valid PILOT amounts. A Resolution was presented upon motion by Dave Parmley, seconded by George Prete to accept the PILOT distribution for the 2017 year as presented. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye
George Prete – Aye
Dave Parmley – Aye
Shawn Hogan - Aye
Joseph Foreman – Absent

The Resolution was duly adopted.

Chairman Nasca presented a resolution calling for each member to review, approve and sign necessary policies for PARA and PAAA compliances stating that the Agency along with the IDA legal consul had reviewed thirteen policies and procedures. A motion was made by Shawn Hogan, seconded by Dave Parmley to adopt the policies as reviewed by the Board. The Resolution was duly put to a vote on roll call, which resulted as follows:

Samuel Nasca – Aye
George Prete – Aye
Shawn Hogan – Aye
David Parmley – Aye
Joseph Foreman – Absent

The Resolutions were thereupon duly passed.

There being no further business, the meeting was adjourned at 3:22 PM.

Respectfully submitted,

Joseph Foreman, Secretary