October 29,2015

A regular meeting of the City of Hornell Industrial Development Agency was held on Thursday, October 29, 2015, at 4:00 PM.

PRESENT: Samuel Nasca, Chair
               George Prete, Vice Chair
               Shawn Hogan, Treasurer, CFO
ABSENT:  David Parmley, Asst. Treasurer
               Joseph Foreman, Secretary

ALSO: James Griffin, CEO, Executive Director
          Margaret Frungillo, Administrative Assistant
          John Dagon, Attorney
          Bill Dugan, WLEA

Chairman Nasca called the meeting to order at 4:15 PM. Chairman Nasca reported that there was a quorum for the meeting as required by the by-laws. In the absence of the Secretary, Chairman Nasca presented the minutes of the September 17, 2015 meeting. A motion was made by George Prete, seconded by Shawn Hogan to approve the minutes of the 9/17/15 meeting. Carried All.

Treasurer Shawn Hogan presented the financial statements for September that had been e-mailed to the Board prior to the meeting and reviewed by our accountants Mengel, Metzger, & Barr. A motion was made by George Prete, seconded by Shawn Hogan to approve the financial report as presented. Carried All.

COMMITTEE REPORTS

Audit Committee – Chairman of the Audit committee, George Prete, reported that the Audit Committee had met on 10/29/15 and approved bills in the amount of $87,755.77 from the operating account, and $404,311.92 from the Escrow Acct. A motion was made by Shawn Hogan, seconded by George Prete, to approve the actions of the Audit Committee. Carried All.

Personnel Committee – No report

Governance Committee – No report

EXECUTIVE DIRECTOR'S REPORT

LOWES – Griffin stated that the PILOT agreement for the Lowes project has been sent to Harris Beach for the modifications required to reduce the PILOT amount to $400,000 this year and $300,000 next year.

The Wegmans/ Walmart PILOT runs out this December and they will go on the tax rolls next year. This will have a major effect on the taxing authorities.

SURVEY PROPOSAL- Executive Director Griffin presented a proposal from Stephen Hubertus, licensed land surveyor, for the survey and description of lands to be annexed into the City of Hornell (attached). This is in conformance with CHIDA Procurement Policy Paragraph 9-Section F professional services. A motion was made by Shawn Hogan, seconded by George Prete to accept the resolution as presented from Stephen Hubertus not to exceed $32,600 including monuments. The motion was put to a vote on roll call, which resulted in as follows:

Samuel Nasca – Aye      George Prete – Aye
Shawn Hogan – Aye
Joseph Foreman – Absent
David Parmley – Absent

The Resolution was duly adopted.

EMPIRE ACCESS- Griffin presented a proposal from Empire Access to install fiber optic internet service to the South Yards from East Avenue to beyond Gray Manufacturing for a cost of $15,684.61. This project will enhance the South Yards benefit to incoming businesses. A motion was made by Shawn Hogan, seconded by George Prete to accept the proposal presented by Empire Access. The resolution was duly put to a vote on roll call, which resulted as follows:

Samuel Nasca – Aye       George Prete – Aye
Shawn Hogan – Aye       David Parmley – Absent
Joseph Foreman – Absent

The Resolution was duly adopted.

AMEXSTRA- Griffin Stated that Jason Rodd of Amexstra had requested an extension of their ST-60 State tax exemption form for purchase of materials used to renovate 27 Bank Street. The building is currently owned by the IDA.
They have requested that the tax exemption be extended until December 31, 2016 and the amount of purchases not to exceed an additional $100,000. A motion was made by George Prete, seconded by Shawn Hogan to allow the extension.
The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye      George Prete – Aye
Shawn Hogan – Aye      David Parmley – Absent
Joseph Foreman – Absent

The Resolution was duly adopted.

Gray/ Alstom- Executive Director Griffin presented a resolution (attached) to amend the lease the IDA has with Alstom which will remove the South Yards building from the Alstom lease and Pilot.
The IDA will sell the building to Gray manufacturing for a purchase price of $600,000 payable over a ten year period at an interest rate of 3.00% contingent upon obtaining an appraisal of the building. A motion was made by George Prete, seconded by Shawn Hogan to approve the resolution as presented.
The motion was put to vote on roll call, which resulted as follows:

Samuel Nasca – Aye       George Prete – Aye
Shawn Hogan – Aye        David Parmley – Absent
Joseph Foreman – Absent

The Resolution was duly adopted.

Griffin stated that it would be a benefit to the agency if Dave Parmley's title was changed from Assistant Treasurer to Assistant Treasurer/ Assistant Secretary, this would allow him to perform the Secretary's role in the Secretary's absence. A motion was made by Shawn Hogan, seconded by George Prete to approve the change in title.
The motion was put to vote on roll call, which resulted as follows:

Samuel Nasca – Aye         George Prete – Aye
Shawn Hogan – Aye         David Parmley – Absent
Joseph Foreman – Absent

The Resolution was duly adopted.

A motion was made by George Prete, seconded by Shawn Hogan to enter into Executive Session under Public Officers Law, Article 7, Open Meeting LAW, Section 105, paragraph D. Carried all.

The meeting reconvened at 5:00 PM. There being no further business the meeting was adjourned at 5:05 PM upon motion by Shawn Hogan, seconded by George Prete. Carried All.

Respectfully submitted,

Joseph Foreman, Secretary