June 2, 2016

A regular meeting of the City of Hornell Industrial Development Agency was held on Thursday, June 2, 2016, at 4:12 PM.

PRESENT: Samuel Nasca, Chair
               George Prete, Vice Chair
               Shawn Hogan, Treasurer, CFO
               Joseph Foreman, Secretary
               Dave Parmley, Assistant Treasurer/ Assistant Secretary

ALSO: James Griffin, CEO, Executive Director
          Margaret Frungillo, Administrative Assistant
          John Dagon, Attorney
          Jason Jordon, Evening Tribune
          William Dugan, WLEA

Chairman Nasca called the meeting to order at 4:12 PM. Chairman Nasca reported that there was a quorum for the meeting. Secretary Foreman presented the minutes of the March 11, 2016 meeting. A motion was made by Dave Parmley, seconded by George Prete to approve the minutes of the 3/11/16 meeting. Carried All.

Treasurer Shawn Hogan presented the financial statements for March and April that had been e-mailed to the Board prior to the meeting and reviewed by our accountants Mengel, Metzger, & Barr. A motion was made by Dave Parmley, seconded by Joseph Foreman to approve the financial report as presented. Carried All.

Treasurer Hogan recommended that Mengel, Metzger, & Barr not continue to prepare the financial reports on a monthly basis as the financials are being prepared accurately by the Administrative Assistant. A motion was made by George Prete, seconded by Dave Parmley to approve the recommendation. Carried All.

COMMITTEE REPORTS

Audit Committee – Chairman of the Audit committee, George Prete, reported that the Audit Committee had met on 6/2/16 and approved bills in the amount of $166,844.85 for March and $40,236.61 for April from the operating account for a total of $207,081.46. A motion was made Joseph Foreman, seconded by Dave Parmley to approve the actions of the Audit Committee. Carried All.

Personnel Committee – No report

Governance Committee – Chairman Nasca reported that the matters he had to discuss would be discussed later in the meeting.

EXECUTIVE DIRECTOR'S REPORT

Updyke's Convenient Store – Executive Director Griffin stated that the loan at Steuben Trust that Josephine Updyke applied for to build the Convenient Store has been approved. The REDEC loan is being modified and should be completed next week. Griffin reported that the PILOT agreement for the project is currently at the attorney's.

Best Practices- Executive Director Griffin stated that the state has new application requirements for financial assistance as set forth in N.Y. GML Sec. 859-a. Griffin further stated that each Board member has received a copy of the new application along with the checklist that states all the requirements. Griffin reported that because of the new requirements the application has gone from five pages to nineteen pages. Griffin further reported that the Board has also received a copy of the new recapture policy.
Executive Director Griffin requested that the board take time to review the documents and adopt them at the next meeting.

Susan Payne- Executive Director Griffin reported that he had received an agreement to provide professional consulting services from Susan Payne to prepare a strategy and action plan for the Advanced Rail Manufacturing Industrial Cluster in order to submit the application for the URI funding. The amount of the contract is $18,500.00, of which the Steuben County IDA will pay half. A motion was made by Dave Parmley to accept the contract as presented and not to exceed $9,250.00, seconded George Prete.

The motion was put to vote on roll call, which resulted as follows:
Samuel Nasca – Aye               George Prete – Aye
Shawn Hogan – Aye               David Parmley – Aye
Joseph Foreman – Aye

The Resolution was duly adopted.

Lu Engineers- Executive Director Griffin stated that Lu Engineers has presented a proposal to perform an additional soil and groundwater investigation at 185 Seneca Street. Griffin further stated that this is an investigation phase to determine the best remedial option, the budget quoted for this phase is $5,500.00. A motion was made by Dave Parmley to accept the proposal as presented and not to exceed $5,500.00 for this phase, seconded by George Prete.

The motion was put to vote on roll call, which resulted as follows:

Samuel Nasca – Aye           George Prete – Aye
Shawn Hogan – Aye           David Parmley – Aye
Joseph Foreman – Aye

The Resolution was duly adopted.

A motion was made by Dave Parmley, seconded by Shawn Hogan to enter into Executive Session under Public Officers Law, Article 7, Open Meeting LAW, Section 105, paragraph D. Carried All.

The meeting reconvened at 5:03 PM. There being no further business the meeting was adjourned at 5:03 PM upon motion by Joseph Foreman, seconded by George Prete. Carried All.

Respectfully submitted,

Joseph Foreman, Secretary