January 22, 2009

The monthly meeting of the City of Hornell Industrial Development Agency was held on January 22, 2009 at 5:45 PM, at 40 Main Street, Hornell, NY.

PRESENT

Samuel Nasca, Chairman
Shawn Hogan, Treasurer
George Prete, Vice Chairman
Joseph Foreman, Secretary

ABSENT

David Parmley, Asst. Treasurer

ALSO

James Griffin, CEO, Executive Director
Wanda White, CFO, Administrative Assistant
Bob Clark, Reporter, Evening Tribune
John Dagon, Attorney

 

Chairman Nasca opened the meeting at 5:45 PM.  Joseph Foreman, Secretary, presented the minutes of  the 11/20/08 meeting.  A motion was made by George Prete, seconded by Shawn Hogan to approve the minutes as presented.  Carried All.

Treasurer Shawn Hogan presented the financial reports for the months of November & December 2008.  A motion was made by George Prete, seconded by Joseph Foreman to approve the financial reports as presented.  Carried All.

AUDIT COMMITTEE

The Audit Committee Chairman, George Prete, stated that the Audit Committee met on 1/22/09 and approved bills in the amount of $1,141,672.06 for the months of November, December, & January.  A motion to approve actions of the Audit Committee was made by Shawn Hogan, seconded by Joseph Foreman.  Carried All.

PERSONNEL COMMITTEE

The Personnel Committee Chairman Shawn Hogan had no report.

GOVERNANCE COMMITTEE

Chairman Samuel Nasca reported that the City of Hornell Industrial Development Agency proposed an amendment to our Travel Policy (attached) to address current per diem rates from the NYS Comptroller.  These will be updated to conform with future comptroller’s rates.  A motion was made by George Prete, seconded by Shawn Hogan to adopt changes in the travel policy for the Agency.

Mr. Nasca stated that he had attended a PAAA training course in Albany last week.  He stated that being a Board Member was getting very demanding and educational courses are a must. 

EXECUTIVE DIRECTORS REPORT

XYLON – Griffin announced that there was some water damage to the Xylon facility over the weekend and the sprinkler system should be fixed soon.  Xylon also reported they had hired a contractor to work in the facility and have begun renovations on the building.

APPLEBEES – Griffin said papers had been signed for the transfer of the property to Applebees.

BOCOBO PROPERTY - Griffin stated that he had spoken with David Shults regarding our offer for the property.  Shults is preparing deeds and abstracts.

EDA GRANT –Griffin informed the Board that we had received the $86,500 from EDA as an incentive grant for outstanding completion of the South Yards Project and had paid the City for renovations to the Alstom property.

STERLING CONTRACT – Griffin stated the Agency was redoing the contract between the Agency and Sterling Airways for operation of the airplane which is in title to CHIDA and leased to Sterling. Attorney John Dagon will review the contract and return it to the Board.

LOWE’S PILOT – Griffin informed the Board that Lowe’s Pilot in the amount of $450,000 has been received and will be distributed to the City, School, and County.  The payments to the Village and Town are pending receipt of signed contracts from the Town & Village.  A motion was made by Prete, seconded by Foreman to authorize the signing of agreements with Village and Town (attached).  Carried All.

IEDC TRAVEL – Griffin stated he would like approval to attend a Board Meeting for IEDC in Phoenix, Arizona next week.  A motion was made by Shawn Hogan, seconded by George Prete to allow Griffin to attend the meeting.  Carried All.

OLD BUSINESS

FENCING CONTRACT - Griffin reported that a fence between our property and Holbrooks has needed replacement for several years.  He said he had received three bids for the fencing contract along our property abutting Mrs. Holbrook’ property.  Low bidder was Maple City Contracting at $2,135.  A motion by Shawn Hogan, seconded by Joseph Foreman to award Maple City Contracting the contract to install the fence.  Carried All.

GRAY MANUFACTURING - Griffin stated he had received a note from Gray Manufacturing stating that after more than one year of installation, the air handler broke down and the warranty had run out.  Gray is asking the Agency to repair the air handler at a cost of $3550 because this is our building and our responsibility.  A motion was made by George Prete and seconded by Shawn Hogan to repair the air handler in our building that is leased by Gray.  The motion was put before the Board and Roll call was as follows: 

Nasca – Aye
Prete – Aye
Hogan – Aye
Foreman – Aye
Parmley - Absent

The motion was therefore carried.

 

A motion to enter into Executive Session was made by George Prete, seconded by Shawn Hogan under the Public Officers Law, article 7, Open Meeting Law 105, paragraph D.

The regular meeting reconvened at 7:30 PM. 

Griffin presented the proposed budget for 2009-2010 to the Agency (attached). The Budget reflects an 8% reduction from the previous budget.  Griffin also included projected income/expense schedule for our contract with Sterling Airways and a proposed income expense schedule for the Empire Zone Administration (attached).  A motion was made by Shawn Hogan, seconded by George Prete to pass the budget for 2009-2010.  The motion was put before the Board and roll call was as follows:

Nasca – Aye
Prete – Aye
Hogan – Aye
Foreman – Aye
Parmley - Absent

The motion was therefore carried.

 

Chairman Nasca presented a proposed consulting contract between the Agency and Griffin.  Nasca stated that Griffin’s status will change from an employee (for the past 35 years) to a consultant (Independent Contractor).  

A motion to authorize Chairman Nasca to sign the contract was made by Hogan, seconded by Foreman.  The motion was put before the Board and roll call was as follows:

Nasca – Aye
Prete – Aye
Hogan – Aye
Foreman – Aye
Parmley - Absent

The motion was therefore carried.

 

A motion was made by Nasca, seconded by Prete to add $30,000 as additional revenue sharing to pay the City for a portion of the School Taxes on the Airport owned by the Agency.  The motion was put before the Board and roll call was as follows:

Nasca – Aye
Prete – Aye
Hogan – Aye
Foreman – Aye
Parmley - Absent

The motion was therefore carried.

There being no further business, the meeting was adjourned upon motion from Hogan, seconded by Prete.  Carried All.

 

Respectively submitted,
Joseph Foreman, Secretary