April,25 2019

A regular meeting of the City of Hornell Industrial Development Agency was held April 25, 2019, at 4:30 PM, at 40 Main Street, Hornell, NY.

PRESENT: Samuel Nasca, Chair
George Prete, Vice Chair
David Parmley, Treasurer, CFO
John Carbone, Secretary

ABSENT: John Buckley, Asst. Treasurer, Asst. Secretary

ALSO: James Griffin, CEO, Executive Director
Margaret Frungillo, Administrative Assistant
Andrew Bowdewes- Rockand Silk Mill
William Dugan, WLEA Reporter
Jason Jordon, the Evening Tribune

Chairman Nasca called the meeting to order at 4:44 PM. Chairman Nasca reported that there was a quorum for the meeting.

Secretary Carbone presented the minutes of the March 14, 2019 meeting. A motion was made by George Prete, seconded by Dave Parmley to approve the minutes of the 3/14/19 meeting. Carried All.

Treasurer Dave Parmley presented the financial statements for March that had been e-mailed to the Board prior to the meeting. A motion was made by George Prete, seconded by John Carbone to approve the financial report as presented. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye      George Prete – Aye
Dave Parmley – Aye       John Buckley - Absent
John Carbone – Aye

Carried All.

COMMITTEE REPORTS

Audit Committee – Chairman of the Audit committee, George Prete, reported that the Audit Committee had met on 3/29/19 and approved bills in the amount of $36,653.44 for March from the Operating account. A motion was made John Buckley, seconded by Dave Parmley, to approve the actions of the Audit Committee. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye      George Prete – Aye
Dave Parmley – Aye      John Buckley - Absent
John Carbone – Aye

Carried All.

Personnel Committee – No report

Governance Committee- Chairman Nasca reported that there are two changes required in the Procurement Policy that need to be approved to conform to PAAA requirements. The first is the amount in the Procurement Policy, Section B. 2a. the amount has been increased from $10,000 to $20,000 for any purchase contract (acquisition of commodities, materials, supplies or equipment).The second change is in Section 5: Procedures of Public Works or Services under $20,000 has been increased to $35,000.

Chairman Nasca requested a change in the by-laws Article VI Section 6. The Manner of Voting change from Section 6. MANNER OF VOTING. The voting on all questions coming before the Board shall be by roll call, and the yeas and nays shall be entered on the minutes of such meeting, except in the case of appointments when the vote may be by ballot. Any action of the Agencyshall be binding upon determination by a majority of the entire membership of the Agency.

Change to:

Section 6 - MANNER OF VOTING: The voting on all resolutions or motions involving Agency economic assistance either actual or intended for a project, development or other, or the expenditure or disbursement of Agency funds will be by roll call vote and the yeas and nays shall be entered on the minutes of the meeting. All other voting not involving financial assistance for projects, developers or other or the disbursement or expenditure of Agency funds will be by a show of hands. Any action of the Agency shall be binding upon determination by a majority vote of the entire Agency.

Chairman Nasca requested a motion to approve the policy and by-law changes as presented.

A motion was made by Dave Parmley, seconded by John Carbone to approve the resolution as presented. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye       George Prete – Aye
Dave Parmley – Aye       John Buckley - Absent
John Carbone – Aye

The Resolution was duly adopted.

Carried All.

A motion was made by Dave Parmley, seconded by John Carbone to enter into Executive Session under Public Officers Law, Article 7, Open Meeting LAW, Section 105, paragraph D. Carried All.

The meeting reconvened at 4:44 PM.

Sexual Harassment Prevention Policy- Chairman Nasca reported that the new Sexual Harassment Prevention Policy required by the state had been presented by Calvin Weaver, attorney for Harris Beach LLP during Executive Session for Board approval as requested by the New York State Department of Labor and the New York State Division of Human Rights. Weaver reported that as part of the 2018-2019 New York State budget it is required that all employers adopt a sexual harassment prevention policy that equals or exceeds the minimum standards provided by Labor Law Section 201-g. Weaver stated that the New York State Division of Labor and the New York State Division of Human Rights recently issued a Model Sexual Harassment Policy and a Model Complaint Form for Reporting Sexual Harassment.

The Agency's Governance Committee has reviewed the model policy and complaint form and hereby desires to adopt such as its own. A motion was made by George Prete, seconded by John Carbone to approve the resolution as presented. The motion was put to a vote on roll call which resulted as follows:

Samuel Nasca – Aye        George Prete – Aye
Dave Parmley – Aye        John Buckley – Absent
John Carbone – Aye

The Resolution was duly adopted.

EXECUTIVE DIRECTOR'S REPORT

PG Rockland Silk Mill-

Executive Director Griffin reported that Andrew Bodewes, President of Park Grove Realty was in attendance to display renderings of the proposed transformation of 18 N. Main Street. The proposal includes constructing 23 or 24 one and two bedroom apartment units. Bodewes stated that they have hired Johnson Schmidt historic preservation architects to prepare renderings that have been sent to the New York State Historic Preservation Office, which is nearing a deadline to approve or deny the plans, Bodewes said.

Next, a review will be completed by the National Parks Service, to assess the property's historic value. Following the reviews, the company can closes on the building, and construction can begin. Bodewes is currently proposing to break ground in mid- summer, following will begin 9 to 10 months of construction.

Executive Director Griffin offered a Final Resolution to the Board authorizing the negotiation, execution and delivery of the project agreement, the license and site access agreement, the lease agreement, the PILOT agreement, the environmental compliance and indemnification agreement and related documents. A motion was made by Dave Parmley, seconded by George Prete to accept the resolution as presented. The motion was put to a vote on roll call, which resulted as follows:

Nasca-Aye      Parmley- Aye
Prete- Aye      Carbone- Aye
Buckley- Absent

The Resolution was duly carried.

There being no further business the meeting was adjourned at 5:15 PM upon motion by John Carbone, seconded by George Prete. Carried All.

Respectfully Submitted,

John Carbone, Secretary